QLP002318 – Holiday Days
Three optional fields Payment/Deduction Code, Sell Days Cap and Sell Hours Cap have been added to Holiday Allowance > Automation.
The Payment/Deduction Code is a rate payroll code that is to be used to hold the necessary payment within the working file.
The Sell Days Cap is an optional field to define the maximum number of days that can be bought or sold.
The Sell Hours Cap is an optional field to define the maximum number of hours that can be bought or sold.
There is a new wizard called Buy/Sell Holidays that has been added to Personnel > Absence Functions (Directors work group only).
The first page of the wizard displays the Employee Reference which is used to identify the employee purchasing the holidays:
The second page of the wizard displays the Holiday Allowance that you wish to process:
The third page of the wizard displays the Payroll Code, which will be used in the working file record created by the process:
If the Payroll Codes is a deduction payroll code, then the transaction will be considered a purchase of holidays. If the Payroll Code is a payment payroll code, then the transaction will be considered a sale of holidays. If a payroll code has been entered in Holiday Allowances > Automation, then that code will be defaulted into the wizard, but may be overwritten.
The fourth page of the wizard requires the Number of Days to be bought or sold. If a Sell Days/Hours Cap figure has been entered in Holiday Allowances > Automation then the number of days entered may not exceed that figure.
The wizard will create a Holiday Allowance record for the employee of the holiday grade entered and the number of days bought or sold.
The wizard will also create a Working File record of the payment or deduction with the entered payroll code and the number of days as its number of units.