Registers

QLS/QLP Links (Contracts)

There are 6 parameters on the QLP Payroll Parameters file:

  1. Sessional Contractors Type – if a code is entered here, any employee of this employee type in Employment Terms, will have his registers transferred to the Contract System.
  2. Sessional Contractors Activity – if a code is entered here, any employee who has an Employment History Record with this job code on it, will have their registers transferred to the Contract System.
  3. Note Action Type – if an entry is made here, and a note of this type is entered against a register, then that register will be transferred to the Contract System.
  4. Note Contains Text – if an entry is made here, the notes attached to a register will be interrogated, and if this text is found, then that register will be transferred to the Contract System.
  5. Check If Primary Tutor – if this parameter is set to Yes, then the employee’s set against the registers will be checked to see if they have the primary tutor flag set. If they do, then the register will be transferred to the Contract System.
  6. Check Full/Part Time Status – if this parameter is set to Part, then the employee’s set against the registers will be checked to see if they have the Charge Rate set to Part Time on the register. If they do, then the register will be transferred to the Contract System.

 

Registers must be created in QLS, using whichever method of identifying them to QLP has been decided upon.

When you are ready to create contracts in QLP, the Rebuild Profile process will need to be run in QLS.

Then the Contract Creation process will need to be run in QLP, with parameters as required.

In QLS, the registers will be marked as required.

The Claims process will be run in QLP. You can choose three options as to what to do if the register has not been marked:

  1. Ignore – all contracts up to the data entered will be marked as claimed and will be awaiting payment.
  2. Check and Warn – marked contracts will be set as claimed, ready to be paid. Unmarked contracts will be in the payment file but will be set as rejected, (Note: the rejected marker can be over ridden).
  3. Check and Exclude – marked contracts will be set as claimed ready to be paid. Unmarked contracts will not be passed through to the payment file.