Start of Day Processes

Each day when a user accesses the software for the first time, a series of housekeeping processes are triggered. The processes are defined below:

  1. Review Open Ended Absences – this process will run through the Absence file and process any records with no end date specified. It will ensure that the duration field is up to date as if the end date of the absence was today. This process runs via the QLX Scheduler.
  2. Review Calendar Days on Absences – this process will run through the Absence file and process any records with no end date specified. It will ensure that the calendar day duration field is up to date as if the end date of the absence was today. This process runs via the QLX Scheduler.
  3. Review Ages – this process will run through the employee master file and ensure that the age field is up to date based on the employee’s date or birth and the current system date. This process runs via the QLX Scheduler.
  4. Review Length of Service – this process will run through the employee master file and ensure that the Length of Service field is up to date based on the employee’s start date and the current system date. This process runs via the QLX Scheduler.
  5. Workflow Review – any outstanding work flow actions that are against employees with a status of Suspended or Left are removed from the system. This process runs via the QLX Scheduler
  6. Review Leavers – if the site is not running Payroll, this process will run through the employee master file and will mark as left any employees whose leave date is in the past, with regard to the system date. The full Leaver processing of closing down employment history and salary history records etc. will be carried out.
  7. If Delete Training Needs for Leavers is ticked on the Controls tab of HR Parameters, then this process is run. The process will run through the training needs file and will delete any records it finds for employees who have left. This process runs via the QLX Scheduler.
  8. Automatic Workflows – this process will run through the work flow processes and any that are marked as to start when Requested/Scheduled Review and whose Next Action Date is today or earlier will be run.