Use this wizard to create a secondary set of statutory balances for an employee in the current tax year.
If an employee leaves your organization, only to return for a second period of employment in the same tax year, two courses of action are available to you.
If the employee did not accumulate any further taxable earnings in the absent period, the previously held balances can be used and you can accumulate any further earnings and taxation values onto these values.
In effect, the previously held HR record is revitalised by changing the status from LEFT to the appropriate operating status such as “Active Payroll Record”.
If the employee accumulated earnings for an alternative organization in the absent period, the existing HR record can still be revitalised but a secondary set of balances must now be accumulated to reflect the second period of employment from the first. Some payroll applications may insist on the creation of a new HR Record with duplicate details, but from a personnel perspective the excessive number of HR records will devalue all operating statistics. Also, the continuity of data history, such as absences and training, would have to be reviewed across multiple HR Records for the same person, which would often prove difficult to manage.
The payroll system allows the continuation of previously held details, but for the purpose of multiple statutory end-of-year documents this “New Balances” function is provided.
The single page of this wizard requests the reference of a single employee record. The standard search facilities are available to enable you to locate the required record if the reference is not known. This is a mandatory element of information that must be provided before the process can proceed.
Upon selecting Finish and providing confirmation to continue, existing balances for the HR Record are stored separately solely for the purpose of year end documentation and a new EMPTY set of balances is created for the new period of employment. These will continue to be accumulated from the current tax period.